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Inviting Your Legislators to Your Program Site
Setting Up a Visit
- Create a simple plan for the visit with type of event, where, when, and who's invited.
If possible, involve the CEO or executive director of your parent organization
- It may make scheduling a little more difficult, but can create greater support for HFNY both within your agency and with the legislator.
Contact the legislators at their district office to discuss scheduling the event.
- Give several possible dates as you may end up working around their schedule.
- Contact program families who are willing to be known publicly as spokespersons.
- Prior to the visit, send materials outlining home visiting, and your program to the legislator.
Arrange for the highest-level executive to hand out fact sheets about your program.
- Legislators will pay more attention to them.
- Keep the fact sheet brief, no more than one page, single sided; Include examples of how life has improved for families after being in your program.
- Clearly list your funding needs from the state budget. Provide specific uses for the money, such as $30,000 to help us serve an additional 100 families in the next year.
Consider hiring a photographer
- For a modest cost, you’ll have professional photographs of your site that you can use anytime in the future for your own publicity.
Legislators may bring their own media, but don’t rely on it.
- Invite some local media yourself. The legislator’s staff may be able to work in tandem with you regarding the media.
After the visit
- Immediately send out a handwritten thank you note.
- Make a follow-up phone calls to thank them and offering brief materials about your program to be sent to constituents.
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